Conference Services

Event planning is a specialized profession, and it takes a lot of work. We are a one-stop service provider that can support your efforts to ensure no detail is left behind.

We’re here to help you accomplish your meeting goals. As the university-appointed office for facilitating workshops, symposia, conferences, and group meetings, our professional coordination team has managing State of Kansas conferences down to a science.

We provide services to cover all your event planning needs, including:

Site Selection and Contract Negotiation

Our team works with campus, local, and national venues. Whether we are securing a conference facility or your keynote speaker, we are experienced at negotiating contracts that are cost-effective and work to your advantage.

Marketing and Communications

Our marketing and communications unit includes experts in marketing and promotion planning, content development and editing, graphic design, web development, and postal mail and email facilitation. We can help you develop, design, and execute your marketing plan—including handling all printing, mailing and electronic promotion.

Registration

Our dedicated registration team receives event registrations securely online, by mail, phone, or fax. We work with you to develop a registration website customized to your unique event. Our team can travel to your event to manage all on-site registration needs.

Delivery Methods

We work with our on-campus mediated education team if you need a portion or the entire event made available online, whether streamed live or posted later for attendees to reference. Our strong track record of online video and audio distribution has made us leaders in distance education technology.

Speaker Arrangements

We partner with you to secure speakers, negotiate contracts, and assist with travel arrangements.

Financial Management

Our budgeting system aids in determining program options and registration fees necessary to support your event’s bottom line. Once all income is processed and expenses are paid, we supply a detailed financial report to help with evaluation and future planning.

On-Site Facilitation

Our team will attend your conference to oversee all your on-site needs. From solving audiovisual issues to handling on-site registration and special requests, our experienced conference professionals will take care of every need that may arise during your event.

Continuing Education Credits

Many programs offer continuing education credits to participants for their licensure and professional development needs. We understand the ins and outs of this system, including how to record attendance, issue certificates, and report to the accrediting body. We also storing and maintain records of continuing education activity.

Evaluation

Our team can help prepare, administer, and tabulate customized evaluations. We can disseminate paper or electronic surveys and organize the results in an easy-to-read format to help you plan your next event.