As you consider submitting a proposal to present at the 37th Academic Chairpersons Conference in February 2020, you may find the following information useful. We look forward to recognizing your innovative ideas and leadership strategies, and to provide this opportunity to share your best practices with colleagues from around the nation.
The following contains guidelines to assist selected presenters prepare for the conference.
- The purpose of this conference is to provide practical recommendations to participants and to encourage discussion.
- Provide personal experiences, specific examples, practical ideas & case studies that participants can take back to use on their campuses.
- All presentations should involve active participation from the audience.
To view detailed information on presentation content, timing, rehearsal, discussion, and room set, please read the Guidelines for Presenters (.pdf).
Preparation of Your Electronic Presentation
- If using a unique electronic presentation tool, video or sounds, send us a copy of your presentation in advance so we can test and verify that it works with our equipment.
- Presentation rooms will have access to wireless internet.
- If you would like your presentation pre-loaded onto the conference laptop, or if you would like to practice with a conference laptop to ensure your presentation works with our machines, please bring your presentation on a thumb drive to the registration check-in desk during the Wednesday evening Welcome Reception where our technical support staff will be available to assist you.
- These are just a few helpful hints. To read suggestions for preparing your presentation, please read the Guidelines for Presenters (.pdf).
Equipment in Your Presentation Room
- Each presentation room will be equipped with a head table, two chairs, a PC laptop and an LCD projector. Microphones will be provided in rooms when necessary.
- Presenters may bring and use their own laptops, although extra time is often required to swap the computers.
- If using your personal Mac, please remember to bring a converter cable that will connect with the conference projectors (HDMI or VGA).
- Handheld slide advancers will be available with conference laptops. If using your own PC or Mac, it must have standardized USB inputs to use these slide advancers.
- For more recommendations in regard to A/V in your workshop room, and other information regarding presentation equipment, please read the Guidelines for Presenters (.pdf).
Handouts You Provide to Participants
Every presenter is encouraged to provide handouts to participants who attend your presentation. Participants will use these to follow along, act as a visual aid during the presentations, a place to take notes, and then become a resource after the conference. In 36 years of this conference, it has become apparent that attendees want handouts from every session they attend.
- We suggest 50 copies for all presentations, though you may bring more at your discretion.
- If you run out of handouts during your presentation, encourage participants to leave a business card with you so you can email them the document later. Or, if you plan to upload your handout to the New Prairie Press website, let them know they can find it there. The conference staff is unable to make or pay for copies of your handout at the conference. Please come prepared.
- For help with uploading your materials to the New Prairie Press website, download the steps in How to Upload Presentation Materials (PDF).
- To read more suggestions and information about handouts, please read Guidelines for Presenters (.pdf).
Uploading Your Presentation Materials
Presenters are encouraged to share their presentation with the public by uploading final presentation documents and papers to our New Prairie Press site. All uploaded materials will be included in the Conference Proceedings. You may share all, some, or none of your materials. When you are ready to upload, download the steps for How to Upload Presentation Materials.
Presenters may upload handouts, PowerPoints, and other materials to New Prairie Press. You may also submit a written paper for the proceedings, which is highly encouraged.
- Formatting and spacing guidelines for your written paper are provided for you at the end of the Guidelines for Presenters (.pdf) document.
- A Sample Paper (PDF) has been provided for your reference.
- See above for instructions on how to upload your materials.
All final presentation materials you wish to submit be uploaded by March 6, 2020, after which the conference proceedings will be published.